About the Role
We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will excel in managing communications, organizing documentation, and providing comprehensive administrative support.
Key Responsibilities:
Communications & Calendar Management:
Serve as the primary point of contact, managing phone calls, scheduling meetings, and facilitating smooth communication with staff and clients.
Efficiently handle email correspondence and act as a gatekeeper to streamline executive schedules.
Organization & Administrative Support:
Accurately capture and track meeting details, including action items and deadlines.
Manage paperwork, including compiling receipts.
Document Preparation:
Draft and prepare basic legal documents such as contracts, annual reports, trademark renewals, and promissory notes.
Conduct document reviews, compare contracts, and prepare articles of incorporation.
File Federal Employer Identification Numbers (FEINs) and assist with other legal documentation.
Accounts Receivable Support:
Assist with accounts receivable tasks as needed, including tracking legal fees and preparing lien documents.
Support foreclosure proceedings and verify bankruptcy filings.
Required Skills and Qualifications:
Proven proficiency in Google Suite (Docs, Sheets, Drive, etc.).
Exceptional organizational skills and attention to detail.
Strong communication skills and ability to handle multiple tasks effectively.
Preferred Qualifications:
Experience with legal document preparation and understanding of basic legal processes is preferred.
Familiarity with accounts receivable functions and financial documentation.
About Our Company
With over 500 employees RoMac Building Supply is one of Florida's premier residential and commercial building material suppliers. A family owned company; we have been in business since 1945.
RoMac Building Supply is an Equal Opportunity Employer
Great Benefits
We offer paid vacation days, 401(k) retirement plans with company match, paid personal days, paid holidays, medical, dental, and vision insurance, paid life insurance, and voluntary life insurance. We also offer both paid short and long-term disability.